Tuesday, September 23, 2014
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Home | Meeting Rooms

Meeting Rooms

The Grosse Pointe Public Library provides meeting rooms so that the library can promote its program of service to the community.  The library board recognized that the library facility belongs to the community and therefore permits the use by local non-commercial groups and organizations in the Grosse Pointe School District area.   Groups must meet the following criteria to reserve space at the Library.

  • Non-profit organizations only.
  • 75% of meeting participants must be residents of the Grosse Pointe Public Library service area.
  • At least one adult must be present for every 6 participants under the age of 14.
  • Meetings can be booked no more than once a month for the same group.

The library reserves the right to cancel a room reservation when normal library activities make it necessary to use the requested space.  Please contact Library Administration to check availability at 313-343-2325.

Click to Download a Meeting Room Permit

Who May Use the Meeting Rooms

Library facilities will not be made available to for-profit organizations.  Any questions of interpretation will be referred to the Library Director for final decision.  The policy for the use of the facility is established by the Library Board of Trustees and is subject to change at any time.

Seventy-five percent of meeting participants must be residents of the Grosse Pointe Public Library service area.  Group size cannot exceed 15 at Central Library, 30 at the branch libraries for non-library programs during daytime hours, or 75 at the branch libraries from 5:00-8:30 pm.

At least one adult must be present for every 6 meeting participants under the age of 14.  Although the Grosse Pointe Library complies with the Americans with Disabilities Act of 1990 in its provision of programs and services, the Friends Room at the Central Library does not meet handicapped accessibility guidelines.  It is therefore the responsibility of each organization requesting use of the Friends Room to determine whether any of their meeting participants will require handicapped accessibility.

  • The Friends Room at the Central Branch is available Monday through Thursday from 8:00 am to 4:30 pm, and Friday from 8:00 am to 4:00 pm.
  • The meeting room at the Ewald Branch is available Monday through Thursday from 10:00 am to 8:30 pm.  The room is available on Friday and Saturday (during the school year) from 10:00 am to 4:00 pm.  The room is not available on Sundays.
  • The meeting room at Woods has the same hours as the meeting room at the Ewald Branch.

How to Reserve Meeting Rooms

Request and inquiries for room reservations by persons with permits should be made to library administration (343-2325) at least one week before the date of the meeting.  Room reservations will be accepted no more than a year in advance and no more than once a month, per group.  Anyone wishing to use a meeting room must have a permit approved by the Library Director.  Permits my be issued for a single meeting or for periodic meetings and will be sent to the person submitting the request.

All permits granting use of the meeting room for a year expire at the close of the library’s fiscal year in June.

A permit is subject to cancellation, and future permits will be denied, in the event the applicant violates the law or disrupts normal library activities, while occupying library facilities.

The fact that a group is permitted to meet at the Grosse Pointe Public Library does not in any way constitute an endorsement of the group’s policies or beliefs.

The Library’s name may not be used for any purposes other than to indicate location of the program.

No materials or decorations my be attached to door or walls.

Activities in Meeting Rooms

All users of the library’s facilities agree to comply with all applicable laws and local ordinances.

The use of alcoholic beverages, controlled substances, and smoking is prohibited at the Grosse Pointe Public Libraries.

The registering of participants for a program will be the responsibility of the sponsoring group, not of the library.

Only light refreshments, such as beverages, sandwiches, and desserts are permitted in the meeting.  The group is responsible for bringing its own refreshments and supplies (including coffee machines, napkins, etc.) and for cleanup.

If special cleaning of the facility is needed, the group will be charged a minimum of $50.00

Meeting room users are expected to collect, contain, and dispose of litter and debris accumulated as a result of their activity.  Each group will be responsible for any damage to the building or its contents.

Excessive noise or disturbances will not be tolerated.

The library prohibits sale of merchandise for non-library purposes on library property.